Izindlela ezihamba phambili ze-OE Employee Benefit Email Communication
Unyaka ngamunye, ukubhaliswa okuvulekile kuvumela abaqashi ukuba banikeze izinzuzo zeqembu kubasebenzi babo okwesikhashana, ngokuvamile ezinsukwini ezingama-30 kuya ku-45. Ngalesi sindo esibucayi, abasebenzi kumele baziswe ngezinzuzo zomsebenzi abangabhalisela zona, lapho benza lokhu, nokuthi bangabhalisa kuphi. Ngeshwa, amaqembu amaningi omthombo wabasebenzi ahlukumezeka ukuxhumana ulwazi oludingekile kubasebenzi, ngakho bangaphuthelwa.
I-imeyili ingaba ithuluzi elinamandla lokuxhumana lokufundisa abasebenzi ngesikhathi sokubhalisa okuvulekile, uma isetshenziswe kahle. Ngenxa yokuthi yamukelwa kabanzi futhi ifinyeleleka njengethuluzi lokuxhumana, lokhu kungaba yindlela enhle yokufinyelela bonke abasebenzi. Funda amathiphu ochwepheshe 10 okukhulumisana ngesikhathi sokubhalisa okuvulekile ukuze abasebenzi bakho bazuze ngokugcwele iminikelo yokuhlomula kweqembu lakho kulo nyaka.
Ithiphu # 1 - Yenza uhlelo lokuxhumana ngezinzuzo ngaphambi, ngesikhathi, nangemva kokubhalisa okuvulekile
Izinyanga ngaphambi kwosuku lokubhalisa oluvulekile, kubalulekile ukuba nehlelo lokuxhumana eliqinile lokuletha ulwazi olufanele kubasebenzi ngaphambi kokubhalisa, ngesikhathi sokubhalisa okusebenzayo, futhi uma ukubhaliswa kuqeda. Lokhu kungaba uchungechunge lwe-imeyili olukhuthaza abasebenzi ukuba bathathe izinyathelo ezithile, ngezixhumanisi kusayithi lokubhalisa kanye nolwazi lokuzuza .
Ithiphu # 2 - Nika omele oxhumana nabo izinzuzo eziphakathi
Ukuphendula kubalulekile ngesikhathi sokubhaliswa okuvulekile ngoba abasebenzi bazoba nemibuzo eminingi ngalesi sikhathi.
Qinisekisa ukunikeza okungenani umuntu oyedwa oyosebenza njengephuzu lokuxhumana kuwo wonke ama-imeyili angenayo evela kubasebenzi abanemibuzo nokukhathazeka. Lokhu kufanele kube ngumuntu owazi kahle imininingwane yepulani, amazinga, kanye nezinsuku zokugcina.
Ithiphu # 3 - Sebenzisa uhlelo lwangaphakathi lokuqoqa ukwaziswa okuhlobene nzuzo nokuhlaziywa
Ingabe inkampani yakho ilandelela ngokuzenzekelayo ukubhalisa, ukubhalisa okuyingxenye, kanye nezinye izici zenqubo yokubhalisa?
Uma kungenjalo, isistimu yangaphakathi ingaba usizo lokuhlala phezulu kokubhalisa kulo lonke inhlangano. Sebenzisa iseva ye-imeyli yamahhala njengo-Outlook ukusetha izaziso ze-imeyili zokushintsha kwedatha.
Ithiphu # 4 - Dala uchungechunge lwemilayezo yamaphoyinti okuthinta masonto onke nabasebenzi
Ukubhaliswa kungenziwa kube lula futhi kube nokukhiqiza xa kukhona ukushintshana njalo phakathi kwethimba le-HR kanye nabasebenzi. Njengengxenye yecebo lakho lezokuxhumana le-imeyili, yakha uchungechunge lwemiyalezo ekhuluma ngezihloko zezempilo nempilo, izici zezinhlelo zokuzuza, nezinye izindaba ezihlobene. Thumela ama-imeyili we-touchpoint wamasonto onke kubo bonke.
Ithiphu # 5 - Nikeza abaphathi i-akhawunti yamasonto onke emizamo yokubhalisa inzuzo
Kuhlale kuyinto enhle ukuthola ukuthengwa okugcwele kusuka kubaphathi ngesikhathi semizamo yokubhalisa izinzuzo. Kungani? Abaphathi bangasiza abasebenzi ukuba bahlele phambili ukubhalisa ngezinzuzo zabo ngonyaka ozayo, futhi bangabelana ngokuthi izinzuzo zisekela kanjani imigomo yomsebenzi. Sebenzisa umkhankaso we-imeyli ogxilwe wabaphathi ngesikhathi se-OE ukuwagcina ehambisana nemisebenzi ebalulekile nezinsuku.
Ithiphu # 6 - Yenza izinzuzo zama-imeyili zijabulise
Isikhathi sokubhalisa esivulekile akudingeki sikhathazeke. Empeleni, kungaba ithuba lokuba nomnandi kancane.
Thuthukisa ama-imeyili afaka amageyimu amnandi njengemibuto ye-trivia, amaqiniso athakazelisayo mayelana nenkampani, kanye nezinhlinzeko zamahhala ezinempilo enempilo.
Ithiphu # 7 - Qinisekisa uhlelo lolimi olufanele nolupelomagama ema-imeyili
Ngaphambi kokuthumela ama-imeyili anenzuzo, qiniseka ukuthi uhlelo lolimi nokupela isipelingi lihloliwe ngokuphelele. Lokhu kungaqinisekisa ukuthi akukho typos eyenza abafundi indlela yabo nokuthi ama-imeyili enza kahle. I-Typos ingaphazamisa abasebenzi futhi ibukeka ingenzi lutho.
Ithiphu # 8 - Sebenzisa ithemplate ejwayelekile ye-imeyili bese ushiya i-HTML
Uma uthuthukisa ama-imeyili okukhulumisana okuzuzisayo, ochwepheshe bathi kungcono ukunamathela ethempelini ye-imeyli evamile bese uyigcina ilula. I-HTML elahlekile ingaphazamisa izinhlelo ezithile zokufunda i-imeyili, ikakhulukazi kumadivayisi eselula.
Ithiphu # 9 - Bhala imigqa enamandla
Ama-imeyili azofundwa kuphela uma evuliwe.
Futhi lokhu ngeke kwenzeke uma lo mbhalo ungacindezeli abamukeli. Uma ubhala ama-imeyili, gcina ugxile ekwakheni i-email subject subject okuzokwenza abathandekayo abamukeli ukuvula i-imeyili ngamagama amandla njengokuthi "okuphuthumayo", "sensitive time", futhi "ukunakwa" kungasiza ukufeza lo mgomo.
Ithiphu # 10 - Sebenzisa izitatimende zomvuzo eziphelele kuma-imeyili wonyaka
Ukuze usize abasebenzi baqonde inani eligcwele lezinzuzo zabo zomsebenzi, sebenzisa izitatimende zemivuzo ephelele okungenani kanye ngalesi sigaba. Lokhu kungabanjelwa njenge-PDF kuma-imeyili angayedwa noma i-hyperlink ingafakwa ku-imeyili ukuqhuba isitatimende esiphelele somvuzo kubasebenzi.